Portland VA Research Foundation
  • 09-Aug-2021 to 08-Oct-2021 (PST)
  • SRC
  • Portland, OR, USA
  • Hourly
  • Full Time

Health, Dental, Vision, Employer paid Life & Disability, 401k, PTO and Paid Holidays

Research Assistant II - Administrative

Scientific Resource Center (SRC)

FTE: 1.0 FTE

About the Scientific Resource Center:

The Scientific Resource Center (SRC) supports activities of the Agency for Healthcare Research and Quality (AHRQ) Evidence-based Practice Center (EPC) Program. The AHRQ EPC program is composed of 9 centers that conduct comprehensive, systematic reviews of medical literature. The SRC does not conduct primary research and conceptually functions as a coordinating center for the AHRQ EPC Program. For more information about this program, go to: https://www.ahrq.gov/research/findings/evidence-based-reports/overview/index.html

Position Summary

The Methods Research Assistant II performs a variety of essential administrative and technical functions to support the methods team and the SRC as a whole. These functions largely support the coordination and facilitation of methodological research done by the EPC program to make sure their reports use the most rigorous and up-to-date methods in their evidence reviews. The position is demanding and multi-faceted; the research assistant must be able to work with frequent interruptions. A high level of independence, flexibility, and teamwork is required.

Supervisor: SRC Project Manager

Key Responsibilities

Facilitate EPC Methods Workgroup Meetings

  • Organize and schedule teleconference calls
  • Record meeting minutes
  • Track meeting attendance
  • Develop meeting agendas & calendar event attachments
  • Track and follow up on action items
  • Assisting with queries, data entry, and other tasks

Assist with Report Preparation and Submission

  • Facilitate report drafting (AHRQ reports and journal manuscripts)
  • Collate report comments and edits from workgroup/SRC members
  • Format and submit AHRQ reports and manuscripts

Support EPC Virtual and In-Person Meetings

  • Track previous and future meeting topics and external speakers
  • Assist in creating and formatting meeting agendas
  • Draft slides for investigators
  • Coordinate with external speakers, collect COI forms
  • Organize meeting recording and transcription
  • Create, submit, and track materials for Continuing Medical Education credits

Support the SRC

  • Support collaboration and communication across SRC teams
  • Assist with office supply and service purchasing when needed
  • Schedule and moderate bimonthly staff meetings and quarterly Associate Editor calls
  • Schedule and coordinate calls with AHRQ leadership
  • Coordinate the Annual SRC Progress Report

Job Requirements:


  • Bachelor's degree in social or health science research or related field.
  • One year of research or administrative experience.
  • Exceptional organizational skills with proven ability to prioritize competing priorities, follow through on tasks, and meet deliverables.
  • Excellent communication skills, including verbal, written, computer, and interpersonal.
  • Self-motivated with a demonstrated ability to work independently and as a contributing member of a multidisciplinary team.
  • Desire to collaborate with and support team members.
  • Excellent customer service skills both virtually and in person.
  • Ability to use tact and diplomacy to maintain effective working relationships.
  • Ability to maintain strict confidentiality.
  • Ability to anticipate needs and problem solve.
  • Patient, reliable, detail-oriented, and efficient.
  • High degree of initiative and flexibility.
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Aptitude for learning new software tools and technology.


  • 2+ years administrative experience.
  • Courses in epidemiology, research methods, statistics, and/or scientific or technical writing.
  • Experience using reference management software (e.g., EndNote, RevMan).
  • Experience with qualitative analysis techniques and software tools.

Supervisory Responsibilities: None

Working Conditions

Primarily indoor office environment; requires work hours beyond standard office hours as needed. The position will be primarily remote until restrictions on office work environments are modified. Some on site work may be required and will be conducted in concordance with COVID-19 safety protocols.

Physical Demands & Equipment Usage

Ability to sit for long periods of time in an office environment or meeting setting; ability to move about between meetings, across campus, and across Portland to other sites as well as air travel as needed; and ability to lift and carry 20 pounds.

Portland VA Research Foundation is an equal opportunity, affirmative action organization. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, color, sex, sexual orientation, gender identity, religion, national origin, or age. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Apply online at http://www.pvarf.org and include a CV and cover letter explaining your interest in the position. Cover letter should include description of recent work history as it relates to the specific responsibilities in the job announcement.

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