Portland VA Research Foundation
  • 14-Mar-2022 to 14-Jun-2022 (PST)
  • Research- Murphy
  • Portland, OR, USA
  • $47,840 - $58,240
  • Hourly
  • Full Time

Health, Dental, Vision, Employer Paid Life & Disability, 401k, Paid Holidays and PTO

Job Title: Training Coordinator

FLSA Status: non-exempt

FTE: 1.0 FTE

Salary Range: $47,840 - $58,240


The Mountain West AETC delivers innovative, evidenced-based, education and training programs to improve both access to care and quality of life for people who are living with or are at-risk for acquiring HIV. As a member of the Oregon AETC administrative team, the Training Coordinator is responsible for coordinating and handling day-to-day activities for AETC programs in Oregon and SW Washington that align with the Oregon's End HIV initiative. The primary aims of the Oregon's End HIV initiative are: Testing is Easy, Prevention Works, and Treatment Saves Lives.


  • Implement healthcare provider and agency HIV related trainings in Oregon and SW Washington
  • Document training activities and outcomes
  • Coordinate large conferences & workshops based on HIV educational needs assessments


Under the supervision of the Program Manger, the Training Coordinator will project manage work plan details for the Public Health Detailing and Early Intervention Services Projects. The Coordinator will manage website and communication/promotional materials for all Oregon AETC projects. As a member of the Administrative team, the Coordinator will support key Oregon AETC leadership, and perform other office functions such as logistical support for visitors and trainings, coordination of committee work, and evaluation/reports for continuous quality improvement. Key duties include:

  • Coordinate logistical activities related to program deliverables.
  • Build and maintain relationships with collaborating partners and identify training opportunities
  • Assist with program evaluation efforts and quality improvement practices, including data entry and reporting
  • Work with clinicians/designers to create printed materials that support training curriculum


Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include:

  • Demonstrated advanced proficiency using MS Word, Excel, Publisher, Adobe Acrobat, and PowerPoint
  • Excellent computer, word processing, writing skills, interpersonal and telephone communication skills
  • Experience working with webinar and teleconference software like Adobe Connect, Zoom
  • Demonstrated proficiency in Outlook, complex schedules and meeting planning on multiple calendars
  • Knowledge /understanding of academic or public health detailing
  • Knowledge/understanding of HIV/AIDS educational program and priorities, including early intervention activities and disease investigation
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
  • Solid ability to multi-task with demanding timeframes
  • Ability to use sound judgment in responding to issues and concerns
  • Superior ability to prioritize assignments, manage several concurrent projects effectively with frequent interruptions under deadlines
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail

Preferred Experience and Competencies:

  • Strong interest in HIV medicine and community service
  • Self-motivation to remain fluent with all aspects of HIV medicine, practice and policy
  • Experience working with diverse communities to address healthcare needs
  • Professional communication and public speaking skills; ability to interact professionally with established networks of health care professionals at the local, regional and national level
  • Experience working with survey and evaluation tools (i.e. SurveyMonkey, REDCap)


Bachelor's degree or higher in a health care related field, e.g. public health, clinical or social services AND a minimum of 2 years of work experience.

  • Masters level preferred, but not required.

Equivalent education/experience may be considered a substitute for any minimum qualification


  • Excellent verbal and written communication skills in English.
  • Comfortable speaking in front of large crowds and facilitating training activities.
  • Ability to speak with diverse audiences in an interprofessional environment.
  • Spanish language skills preferred, but not required.


Ability to understand epidemiologic and survey data to support program efforts. Ability to use excel and databases to track training events and measure program success.


Demonstrated proficiency and comfort with technology; able to use MS Office (e.g., Word, Excel, Outlook, PowerPoint), database management, webinar systems, and HTML email systems (e.g., Constant Contact) effectively and efficiently


  • Perform effectively in a rapid paced environment designed to meet training demands across the state.
  • Prioritize assignments to complete work in a timely manner adhering to set timelines
  • Work independently and identify potentially more effective methods of work operation


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must occasionally lift and/or move up to 25 pounds; regularly sit or stand; and is occasionally required to walk, stoop, kneel, crouch or crawl. The employee is frequently required to talk and hear.

Vision requirements:

  • Close vision (clear vision at 20 inches or less)
  • Distance vision (clear vision at 20 feet or more)
  • Color vision (ability to identify and distinguish colors)
  • Peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point)
  • Ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus)


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate

How to Apply:

Apply online at http://www.pvarf.org and include a CV and cover letter explaining your interest in the position. Cover letter should include description of recent work history as it relates to the specific responsibilities in the job announcement.

Portland VA Research Foundation is an equal opportunity, affirmative action organization.. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

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